Catering quote calculator form builder

The form your customers fill out

A live calculator, not a static quote request. Your customer enters their details and watches the number update on the spot, which is what turns a browser into a booked job.

What it calculates

Per-head menu pricing across tiers calculated live as guests change
Service style (buffet, plated, family-style) drives staffing and price
Staff counts from your server-to-guest ratio, plus rentals and gratuity
Client sees an instant per-head total, so more of them book the date
Pre-calculated lead with event date and headcount lands in your dashboard

Why it closes more deals

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A live number closes deals

Customers who see a real estimate the second they enter their details are far likelier to book than ones told to call for a quote. The number is the hook.

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Runs your most complex spreadsheet

Multi-tab workbooks, lookup tables, tiered rates, conditional line items, the lot. If the math runs in Excel, CalcForms runs it behind a clean form.

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Update it by chatting

Prices move. Ask Claude to change a rate, add an option, or insert a step and the live form updates in seconds. No developer, no redeploy.

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Backtest before you publish

Run your last 20 real jobs through it and tune the formula until the live estimate matches what you actually charge. Ship it once it lines up.

How this form was built

No template builder and no code. One message to Claude with the CalcForms connector switched on:

✦ Claude with the CalcForms connector

Build a catering quote calculator. Inputs: guest count, menu tier (classic, premium, luxury), service style (buffet, plated, family-style, stations), bar service (none, beer+wine, full bar), event date. Multiply guests by my per-head menu price from a table, add a plated surcharge, calculate servers at one per 25 guests times a 5-hour shift, add bar packages per head, then apply 18% gratuity and 9% tax. Show the client the full quote live.

Done. I built Catering Quote Calculator with your pricing and deployed it to forms.badabingapp.cc. The math runs server-side and every submission is saved with the inputs and email. Want to add a field or change a rate? Just tell me.

Build this exact form

CalcForms is a connector you add to Claude once. After that you build and edit forms just by chatting.

Add CalcForms to Claude. Open the Add custom connector dialog, name it Calcforms, and paste https://forms.badabingapp.cc. One time, about 60 seconds.
Paste the prompt below. Claude builds the form, wires in your math, and hands you a live URL.
Share it, then tweak by chatting. Put it on your site or send the link. Change a rate or add a field later just by asking.

Copy this prompt into Claude

"Build a catering quote calculator. Inputs: guest count, menu tier (classic, premium, luxury), service style (buffet, plated, family-style, stations), bar service (none, beer+wine, full bar), event date. Multiply guests by my per-head menu price from a table, add a plated surcharge, calculate servers at one per 25 guests times a 5-hour shift, add bar packages per head, then apply 18% gratuity and 9% tax. Show the client the full quote live."

Example run: A premium plated dinner for 150 guests with beer and wine service quotes out to about $19,400 including staffing, gratuity, and tax the moment the client submits.

New to connectors? A connector (an MCP server) is a secure link between Claude and an app. The CalcForms connector lets Claude build, deploy, and update real calculator forms for you, all from the chat window.

Formulas it supports

per-head price lookup by menu tier
service-style surcharge
staff count from server-to-guest ratio
bar package per head
gratuity and tax on subtotal

FAQ

Can it handle my full pricing model, not just price per head?

Yes. CalcForms keeps the menu lookup table, the staffing ratio math, rental fees, gratuity, and tax, the same multi-step model you run in Excel. Describe it to Claude and it builds the calculator. Update menu prices by chatting.

Can the quote scale staffing with guest count?

Yes. Set your server-to-guest ratio and shift length, and the form computes the staff line automatically as the client changes the headcount, just like the formula in your spreadsheet.

Can I check it against past events before going live?

Yes. Backtest the calculator against quotes you already booked to confirm the totals it shows line up with what clients actually paid.

What lands in my dashboard when someone quotes?

A pre-calculated lead with their guest count, menu, date, and email, so you can reach out and lock the date while they are deciding.

Build yours in the next 10 minutes.

Your first form is free. No credit card.

Start free →